Information for Chairs and Presenters

Information for Chairs of Oral Sessions

1. Please be seated in the Chairperson’s seats at least 10 minutes prior to the beginning of your session.
2. Ensure the session ends on time:
   - Invited talks: 30 minutes, including 5 minutes for discussion
   - Contributed talks: 15 minutes, including 3 minutes for discussion

1. Information for Oral Presenters

Check-in at the PC Center

• Presenters are highly recommended to use the PCs provided at the venue for their presentations.
• Please bring your presentation slides to the PC Center at least 1 hour prior to the start of your session (or the day before, if preferred), following the guidelines below.
• Bring your presentation slides (in Windows PPT, PPTX, or Adobe PDF format) on a USB flash drive.
• Please ensure your USB flash drive contains only the presentation data for this conference.
• Windows (Windows 365) is the only operating system available for the presentations.
• Name your presentation file in the format: <Presentation number>-<Name>.pptx. (e.g., “Mo-1A.1-KennethWilson.pptx”)
• If your presentation references other files (e.g., still or moving images, graphs), save them in the same folder, and verify the links beforehand.
• Only Windows Media Player will be available for video playback.
  Presenters who wish to use their own computer (e.g., a Mac) are requested to contact the PC Center well in advance. If you are bringing your own computer, please also bring any necessary power and display adapters.

PC Center

Monday, August 3 – Friday, August 7, located in Main Hall C (Poster Session / Exhibition Area)

Opening Hours of PC Center

2. Technical Equipment for Oral Presentations

• Video Projector
• Front Projection Screen
• PC

3. Presentation Guidelines

• The official language of the conference is English. Prepare your presentation slides in English.
• A 16:9 aspect ratio of the slides is recommended, but a 4:3 aspect ratio is also acceptable.
• Please be seated in the designated front seats at least 5 min prior to the beginning of your session.
• The presentation time outlined in the schedule includes time for discussion. Prepare accordingly.

Information for Poster Presenters

1. Poster Panel

The size of the poster panel is W 900 mm x H 2100 mm. Prepare your poster in A0 size (W 841 mm x H 1189 mm) in portrait orientation.

2. Set-up/Removal

Poster presenters must set up their posters on the designated poster panel in the morning and remove them during the designated removal time on the day of their presentation, as indicated below. If you are unsure of your panel location, please inquire at the Information Desk located at the venue. Any posters remaining after the removal time will be removed by the Conference Secretariat. The Secretariat will not be responsible for any posters or materials left behind. Presenters are expected to be present at their posters during their assigned session.

• Pushpins will be provided at each poster panel. Do not use any other materials (i.e. adhesive tapes).
• Conference staff may take pictures of poster sessions during the conference for reporting and archival purposes.

Submission

The regular online paper submission system is now closed.
Post-deadline papers on last new results covering original, unpublished work on the conference topics are now accepted as oral presentations only.

The deadline to submit post-deadline papers is July 15, 2026, 23:59 JST Tokyo time. No further extension will be possible.
Post-deadline submissions will undergo a separate review process, and acceptance will be subject to availability. The post-deadline selection will be announced on site on August 3, 2026.
Prior to submitting your contribution, carefully read all the instructions below, then proceed online.
Presentation Type: Oral Only.
Papers should be submitted to only one topic.

During the online submission, authors must check a box to give permission to publish their submission on electronic media and in hardcopy if it is accepted for presentation. The submission must be approved by all authors. The submitter must obtain appropriate approval to have the paper reviewed by and presented to an international audience. At least one author needs to register in full to attend and present the paper at the Conference. Registration is open to all members of the scientific and technical community.

The program committee will evaluate all submissions in strict peer review.
35-word Abstract: Your abstract should be a brief summary of your paper topic. If your paper is accepted, your 35-word abstract will be included in the Conference Program. Note that the same abstract should be included in the 2-page summary as highlighted in the style guide.
2-page Summary: Provide a summary of your work for peer review of your contribution. If accepted, this will also be published in the Technical Digest. Style guides are provided in a variety of different formats to support authors' needs. All PDF submissions MUST contain the following items in order to be published:

1. Complete title.
2. Complete listing of all authors and their affiliations.
3. Self-contained abstract, limited to 35 words.
4. Text, images, and literature of your contribution.
5. Permission and attribution for any trademarked or copyright images. Note that images of people or images owned or trademarked by other entities (including, for example, well-known logos or cartoon characters) will require official written permission.

Proof your work before submitting. We do not accept changes or revisions after the submission deadline.

• Category Selection: Please review the topic categories and select the area that is appropriate for your work.
• Permission to publish: The submission form incorporates a box to check to give the permission to publish the authors' submission on electronic media and in hard copy if it is accepted for presentation. No additional mailed documentation is required.
• Authors' approval: The submission form incorporates a box to tick to confirm that all authors approved the submission.

Adherence to the instructions for preparation of the abstract and summary is imperative. Failure to complete any of the preceding requirements may result in the rejection of a paper.
A complete submission must be submitted via the online submission system in adherence with the style guide and by the published deadline. DO NOT email, fax or mail your paper!
Registration and submission for technical sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.
No proceedings will be published.

Style Guide

Please make sure that your paper does not contain non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-Gothic and MS-Mincho.